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Needs Analysis + Evaluation

Analyzing learning gaps to build targeted, impactful training solutions.

Jump to a needs analysis or evaluation solution sample on this page:

5 Whys diagram
Screenshot of Rumie byte showing the Rumie banner above the byte's title, "Having trouble getting things done? Boost your productivity with deep work," with Gracie's author icon below it.

Project: Coalition Development Course 5 Whys

5 Whys diagram beginning with a description of the perceived problem in yellow, leading to a series of "why" explanations for each issue, together leading to three root causes of the problem.

  • Developed in collaboration with the Center for Black Health and Equity, this course was designed to address the unique challenges faced by organizers working in underserved communities.

  • Community organizers, nonprofit leaders, and grassroots advocates seeking to create impactful, lasting partnerships for public health initiatives.

  • A blended learning solution with interactive eLearning modules, virtual workshops, and downloadable resources for ongoing support.

Needs Assessment & Task Analysis Process

  • What I Did: Conducted interviews and surveys with stakeholders and subject matter experts to identify key barriers and knowledge gaps in coalition-building efforts.
    Why It Mattered: This process ensured the course addressed realistic challenges, such as limited resources, stakeholder alignment, and sustaining engagement over time.

  • What I Did: Collaborated with a learning design team to create actionable objectives:

    • Identify the foundational elements of a successful coalition.

    • Develop realistic strategies to engage and align diverse stakeholders.

    • Apply techniques for sustaining coalitions long-term.

    Why It Mattered: The objectives provided a focused roadmap for designing impactful and practical content.

  • What I Did: Analyzed key tasks involved in building and maintaining coalitions, including:

    1. Assessing community needs and opportunities.

    2. Establishing clear coalition goals and structures.

    3. Engaging stakeholders and fostering collaboration.

    4. Monitoring progress and adapting strategies over time.

    Why It Mattered: This step ensured the course content was both comprehensive and easy to follow, empowering learners to actually apply it in their community work.

  • What I Did: Designed the course to balance depth and accessibility, incorporating interactive eLearning modules, case studies, and actionable templates.
    Why It Mattered: This format allowed learners to engage meaningfully with the content while providing tools they could immediately put to use.

Zoom windows of an SME and two of Gracie's team members talking, transposed over a transcript of the ongoing interview.

Course outline review meeting with client

Screenshot of Rumie byte showing the Rumie banner above the byte's title, "Having trouble getting things done? Boost your productivity with deep work," with Gracie's author icon below it.

Project: Rumie Byte Task Analysis

  • Created for Rumie, a nonprofit microlearning platform, this byte was designed to deliver practical, bite-sized knowledge on productivity and focus.

  • Rumie microlearning modules are intended for young adults and early-career professionals in underserved communities.

    These modules must be engaging, quick, and easy to understand, retain, and apply.

  • A concise, interactive byte hosted on Rumie’s open learning platform, accessible on both desktop and mobile devices.

Needs Assessment & Task Analysis Process

  • What I Did: Conducted informal research to identify the core challenges learners face when trying to engage in deep work (e.g., distractions, lack of clear strategies).


    Why It Mattered: This step ensured the Learn Byte addressed a real and relevant problem, making it valuable and actionable for the target audience.

  • What I Did: Based on my needs analysis, I developed measurable objectives to guide my design of the content:

    • Explain what deep work is and why it matters in an easily-understood way.

    • Provide relatable examples of deep work.

    • Offer actionable strategies to help learners begin practicing deep work.

    Why It Mattered: These objectives ensured the module delivered maximum impact within a short format.

  • What I Did: Deconstructed the process of deep work into manageable steps:

    1. Understand the concept and its benefits.

    2. Recognize its practical applications.

    3. Build small, actionable habits to practice deep work.


    Why It Mattered: This breakdown was intended to deliver the content in a way that empowers learners to understand and try deep work without feeling overwhelmed.

  • What I Did: Translated insights from the needs assessment and task analysis into a concise, engaging, interactive structure optimized for Rumie’s microlearning platform.


    Why It Mattered: This alignment ensured the byte was approachable, easy to digest, and impactful, all under 10 minutes.

Gif of a learning check quiz on the deep work byte being answered correctly, confirmed with feedback and a confetti effect.